FAQ’s

The Full-Day Summer Camp Program

• Full day week camps are $295.00 per week.
• To see what a typical day is like, click here.
• Our week is Monday-Friday from 9am-4pm.
• Optional: Pre-camp hours start at 8am and is $25 for the week.
• Optional: Post-Camp hours go to 5:30pm and is $35 for the week (except TCA which ends at 5:00pm & is $30/week) .

The Half-Day Summer Camp Program

For our PreK & Kindergarten campers, in addition to the full day camp, we also offer a half-day program. The hours are from 9:00am-1:00pm and the cost is $245 per week. Post Camp services are not available for the half-day program. Your camper will need a snack, lunch, and drinks.

Cancellation/Transfer Policy:

Cancellation/Transfer Policy 

If you need help with your registration or online account questions, you can reach out to ACTIVE Network’s consumer support team.

Live chat with our Registration Provider (Active Network)

Email support with our Registration Provider (Active Network)

For the 2019 Dallas summer camp season, here is how you can save!

Holiday Discount: $30 off (Subscribe to our email list for the Code) – Ends at 11:59pm on 01/10/2019

Multi-Session Discount: $10 off *
(Automatically Calculated – must register at same time – applies to each session*)

Multi-Sibling Discount: $5 off *
(Automatically Calculated – must register at same time – applies to 2nd registrants on*)

* Please note that multi-session and multi-person discounts only apply for registrations that are purchased on the same order (i.e. as part of the same cart). This means that if a user registers one child and then registers another child a week later as part of a different order, they will not get a multi-child discount.

Please note that all camp transfers or cancellations must be submitted in writing to: hello@clubscikidzdallas.com

**BEFORE YOU CANCEL**

You may transfer to a different camp/week (must be in the same camp season that you are registered for and have available spots). If you choose to transfer, please note that there is a $10.00 fee per registration transferred. All transfer requests must be submitted by 11:59pm Thursday night before your child’s week of camp begins.

**IF YOU STILL MUST CANCEL**

Please note that $35.00 of each registration is considered the deposit and is not refundable or transferable at any time.
If you cancel:

• Before April 1st, then you will receive all money paid EXCEPT for the $35.00 deposit;
• April 1st through May 31st, then you will receive a 75% refund EXCEPT for the $35.00 deposit; &
• On June 1st or later, no refunds are given.

It is camp policy that no refunds will be made in connection with late arrivals, early withdrawals, or camp dismissals due to misconduct. Missed days of camp are not refunded or transferred (e.g. missed Friday and want to come back next week for a day. However, we will be able to provide you with any materials missed, such as robots, etc.)

**EXAMPLE SCENARIO**

If you signed up for 1 camp with a total paid of $295.00 and you need to cancel, you would have the following results:

Every year Club SciKidz Dallas makes available a number of scholarships for our camps with our Shelby Jean scholarship program. These are 100% scholarships to families that need assistance providing the camp experience for their children.

Please view the below file for all of the information needed to apply. One scholarship per family please!

Scholarship Form

All applications are due by March 1 and the recipients will be notified via email by April 1.

Our current camp offerings are for rising grades PK-7th. Please note that children entering PK3 in the fall are not eligible to attend, as our PreK & Kindergarten camps are designed for 4 and 5 year olds (Must be 4 before the summer camp season).

Club SciKidz carefully considers the grade range for each course as we receive feedback from our instructors, parents, and campers. Our policy is to allow you to take a course for the rising grade level your child will reach when they start the following school year.

Example: If you see a course for grades 1-3 and your child is currently in second grade and will be a third grader by the fall, you can register your child for that course.

Since we have taken into account many considerations in matching our age groups and camp themes, we generally like to adhere to those requirements. Please remember that an age group contains not only a certain intellectual and skill set, but also a certain level of social maturity. These requirements allow Club SciKidz to meet the needs of each camper.

Please be aware of our refund policy.  Transferring after the week of camp has started, to a different camp due to age appropriateness or skill level, must take place within that same week of camp and is contingent on available room in the newly desired camp.  There is also a $10 transfer fee for all camp transfers.

The camp hours are from 9:00am to 4:00pm. You may drop off your child no earlier than 9:00am and pickup no later than 4:00pm unless you have paid for the Pre or Post camp services.

Half-Day campers are to be picked up at 1:00pm as there is no Post camp services available for them,

We have extended day services at all of our locations. The cost is $25.00 per week for Pre Camp, which starts at 8:00 am Post Camp services are from 4:00pm – 5:30 pm (with the exception of our TCA location which ends at 5pm) and cost $35.00 dollars per week. Campers that are picked up later than 5:30 pm will incur additional charges at the rate of $1.00 per minute. Please do not try to drop your child off before 8am. In a pinch, you can pay the daily rate (divide by 5) that morning if you just need services for that day. All parents should make sure they record the Director’s cell phone # in case they need to communicate with the camp site.

Typical Schedule for 1st-7th Grade Campers

Typical Schedule for PreK & K Campers

Our half day option is only available for the PreK & K grade campers. The half day camper’s day will go from 9-1pm. Pack a lunch and snacks. They will have recess after lunch but will miss our outdoor component in the afternoon and some science activities. But, they will receive three science sessions in the morning (Two science lessons and 1 morning demo).

If they are already going to school, or going to school in the fall, we highly recommend the full day camp.

Campers do have an outdoor recess period for 30 minutes each day.  Other camps may do specific lessons outside at the counselors’ discretion.

Read more about how we handle the Texas heat

The camp hours are from 9:00am to 4:00pm. You may drop off your child no earlier than 9:00am and pickup no later than 4:00pm unless you have paid for the Pre or Post camp services.

Half-Day campers are to be picked up at 1:00pm as there is no Post camp services available for them,

We accept all credit and debit cards using our online registration service. To register, go to our registration page by clicking on “Enroll”. Every camp registration must be completed and paid for using our online registration system. We are able to accept checks and cash at our camp locations to pay for t-shirts and extended day services only.

YES! It’s free to register your child for the waitlist.

Follow the prompts on our registration page to complete the “checkout” process (no payment is required).  You’ll immediately receive a confirmation email after checkout is complete. If you don’t receive this, check your junk/spam folder first, and then contact us at hello@clubscikidzdallas.com if you still can’t locate it.

Unfortunately, there is no way for us to predict the likelihood of a spot becoming available for your child in a specific camp.  Some camps have multiple spots become available over the course of the spring/summer, and other camps never have a spot open up. There’s no rhyme or reason to it!  Last summer, over 50 campers were registered from the waitlists.

We’ll contact you immediately if something opens up for your child.  Unfortunately, we don’t know when this might happen.  It may be months before camp starts, or it might be days (or even hours!) before the camp begins.  If you haven’t heard from us, assume that nothing is available yet, and keep your fingers crossed!

Typically, spots become available one at a time.  We will let you know if one spot is available and you can decide how to proceed.  If you enroll one child, there is no guarantee that a spot will open up in that camp for the other child.

Because of the constant activity on the waitlists (we are adding and/or removing names daily), and that fact that most campers are on multiple waitlists at a time, we are unable to tell you exactly where you fall on the list.  It’s always changing!

Unfortunately, due to privacy concerns, we cannot discuss other campers’ registration details.  Please coordinate registration details with your friend.

Here’s where it gets complicated- it depends on when the spot becomes available.

If there is more than a week until the camp’s start date, we will call & email you.  Make sure your best contact info is up to date in your Active account!  We’ll give you a set period of time to contact us if you want the spot. If we don’t hear from you, your child will be removed from that waitlist, and the spot will be offered to the next child in line.

If there is one week (or less) until the camp’s start date, we may email the entire waitlist to see who’s available, and then award the spot according to position on the waitlist.  Make sure our emails aren’t ending up in your junk/spam folder!

If your child is registered for a spot from a waitlist, payment is due in full when the registration is processed.  You may pay via credit card over the phone, or by logging in to your Active account.

Please notify us at hello@clubscikidzdallas.com and we’ll remove your child from the waitlist.

When you complete the camp registration, you will receive an email describing your family’s online account. Please safely store this information. Your login information you established for your registration will allow you access to your account where you can see what camps you have registered for. You can also print off statements for company flex plans and child tax credits.

The Family Login is also at the top of any of our website pages. You can access it by clicking here.

If you forget your password you may request it from our registration service. Please click here to access your account.

If you would like to add Pre-Camp, Post-Camp or an extra t-shirt to your child’s camp registration, please email us at: hello@clubscikidzdallas.com

All account changes must be done in writing. If you need to add or remove pre-camp, post camp, extra t-shirts, transfer camps, cancel camps, etc. please send us an email to: hello@clubscikidzdallas.com and we will be able to assist. Please note: There is a $10 transfer fee, per registration, for those wishing to switch weeks/camps/locations.  It’s also always faster if you reply from your Registration Confirmation page, as it includes your account number and other details. All changes must be submitted by 11:59pm the Thursday before your child’s week of camp begins.

The Camper Welcome Packet is a four page document containing very specific information about our camps. The packet delivers specific information about, required forms, extended hours, fees, tax id #, what you should and should not bring to camp, our medication policy, etc. This document is included in your Registration Confirmation Email.

You may transfer to a different camp/week (must be in the same camp season that you are registered for and have available spots). If you choose to transfer, please note that there is a $10.00 fee per registration transferred. All transfer requests must be submitted by 11:59pm Thursday night before your child’s week of camp begins.

Please note that all camp transfers or cancellations must be submitted in writing to: hello@clubscikidzdallas.com

We are excited to offer a new camp called Advanced Robotics with Lego EV3 in 2019!  Additionally, the following camps have had significant updates to their curriculum for the 2019 camp season: Adventures in Minecraft Game Design (formerly Beginner Minecraft Game Design),  Robot Engineer (formerly Robot Mechanic), F/X Zombies (formerly Special Effects), and Emergency Vet (combined curriculum from regular and advanced vet camps).  We are working on releasing more new camps for summer 2020!

Beginner & Master Minecraft

All campers are required to have a Desktop version Minecraft™ account for this class (Windows, Mac or Linux). Purchase a standard account and desktop version of Minecraft™ ($26.95) at https://minecraft.net/en-us/store/.

Campers must bring their account login (username & password) when they come to camp.

Please note that this number is on your registration confirmation email. Please keep this confirmation for your records. This can act as a receipt for your flexible spending account or child care tax credit. If you lose your receipt please go to the Family Account link on our Home Page and login to retrieve a new one.

If you’re registering a student under the age of 13 and they’re attending a day camp this summer, you may be able to apply paid tuition toward child and dependent care credit.

This is what the IRS website says.

“The cost of day camp can count as an expense towards the child and dependent care credit. Expenses for overnight camps do not qualify. The credit is generally 20% to 35% of non-reimbursed expenses; up to $3000 in expenses for one child and up to $6000 for two or more children. The actual credit is also based on your income.”

Please note: Club SciKidz does not offer tax advice. Consult your accountant or tax professional before filing. Your employer may have established a Flexible Spending Account, consult your HR Department to see if your plan covers day camps.

Login to your Family Account here to access your account statement