FAQ’s

The Full Day Summer Camp Program

• Full day camps start at $325 per week.
• The following camps have an additional $15 Lab Fee for a total tuition of $340 per week.  These camps have an extraordinary amount of supplies and/or very costly supplies.
  • Little Engineer
  • Jr. Robot Engineer
  • Jr. Scientist
  • Chemistry Concoctions
  • F/X Zombies
  • Great Masters
  • Robot Engineer
• Our week is Monday-Friday from 9am-4pm.
• To see what a typical day is like, click here.
• Optional: Pre-camp care start at 8am and is $30 for the week.
• Optional: Post-camp care is 4pm- 5:30pm and is $45 for the week.

The Half Day Summer Camp Program

For our PreK & Kindergarten campers, in addition to the full day camp option, we also offer a half-day camp option. The hours are from 9:00am-1:00pm and the cost is $275 per week. Post Camp services are not available for the half-day program.  There is no nap/rest time for half day or full day campers.

Cancellation/Transfer Policy:

Cancellation/Transfer Policy 

If you need help with your registration or online account questions, you can reach out to ACTIVE Network’s consumer support team.

Live chat with our Registration Provider (Active Network)

Email support with our Registration Provider (Active Network)

For the 2022 Dallas summer camp season, here is how you can save!

Early Bird Discount:  $20 off each registration (Subscribe to our email list to be notified when camp registration opens each year!) – Early Bird Discount is automatically applied during online registration and EXPIRES 11:59pm on 1/10/22

Subscribe to our email list:

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Multi-Session Discount: $10 off *
(Automatically applied in Active – you MUST register for all sessions at same time – applies to each session*)

Multi-Sibling Discount: $5 off *
(Automatically applied in Active – you MUST register all siblings at same time – applies to 2nd registrant on*)

* Please note that multi-session and multi-person discounts only apply for registrations that are purchased on the SAME ORDER (i.e. as part of the same shopping cart). This means that if you register one child and then registers another child a week later as part of a different order, they will not get a multi-child discount.  Active can only recognize and apply this discount for sessions on the same order. 

2022 FLEXIBLE CANCELLATION POLICY

Please note that all camp transfer/cancellation requests must be submitted in writing to hello@cskdallas.com

We are committed to operating the 2022 camp season for you and your family.  We successfully operated camps in 2021 with no issue; however, during this time of uncertainty, we would like to provide you some comfort and flexibility when enrolling in camp for 2022.

If you enroll in camp and your plans change, or you have concerns about your child attending camp this summer, you can cancel and receive a refund or credit according to our policy. Our policy encourages early decisions so as not to affect other customers or our ability to efficiently deliver our programs, and is based on the fact that supplies are purchased for your child in March. Because we cover Active’s registration fees for you, any cancellations will incur a $35 cancellation fee (per camp) to cover administrative costs.  There are no exceptions.

CAMP TRANSFER:

If your child is not able to attend their scheduled camp week(s), we recommend trying to transfer their registration(s) to a different week or location.  The new camp week(s) must be within the same summer season, and must have availability.  Camp transfers on April 1 and after will incur a $10 transfer fee per registration, because supplies have already been purchased.  Camp transfers requested prior to April 1 are free.  The deadline for all transfer requests is 5pm Friday before the camp’s start date.

Click HERE to check availability.  Once you have decided on your new selection(s), email us at hello@clubscikidzdallas.com with the subject line “Transfer Request.”  Be sure to include your camper’s full name and complete details about which camp(s) to transfer.

Example: “Please transfer John Smith’s camp “Master Minecraft Coder” the week of June 13 at Willow Bend Church to camp “Great Masters” the week of June 27 at Walnut Hill UMC.”

CAMP CANCELLATION:

If you are not able to make a transfer work with your schedule (see above), your options are to cancel for a partial refund or cancel for a partial account credit.  As mentioned above, the cancellation fee of $35.00 PER CAMP REGISTRATION applies to every cancellation and is not refundable at any time.  If you opt for an account credit instead of a refund, you get first access to registration for the following summer, before the general public.  Account credits are valid for 1 year, can be used for any Club SciKidz Dallas camps; and can be used for any member of your family.

It is camp policy that no refunds will be made in connection with late arrivals, early withdrawals, or camp dismissals due to misconduct. Missed days of camp are not refunded or transferred (e.g. missed Friday and want to come back next week for a day. However, we will do our best to provide you with any materials missed, such as robots, when applicable).

All cancellation requests must be submitted to hello@clubscikidzdallas.com by 5pm the Friday night before your child’s week of camp begins.  Be sure to specify if you want the refund or the account credit.  You will receive an automated email from Active once any changes have been processed.  Please verify that all camp change details are reflected correctly.

Example:  “Please cancel John Smith’s camp “Master Minecraft Coder” the week of June 13 at Willow Bend Church as he is unable to attend.  After the cancellation fee is deducted please credit the balance to our Active account.”

COVID Related Cancellation Questions:

What happens if my child tests positive or has to quarantine due to potential exposure right before their camp week is scheduled?

Please contact us immediately and we will work with you on a case-by-case basis, because these situations vary.  We will do our best to transfer your child to another week of camp later in the summer, or we will issue an account credit for summer 2023.

What if a camper tests positive at camp?

If a camper tests positive while attending camp, they will not be permitted to attend camp again until cleared by a doctor.  All other campers in that specific camp (or “class”) will be notified and be required to follow appropriate CDC quarantine guidelines.  Transfers, account credits, and refunds for remaining camp days will be handled on a case-by-case basis if this situation arises.

Every year Club SciKidz Dallas makes available a number of scholarships for our camps with our two different scholarship programs: the Shelby Jean Scholarship and the MJ Graves Scholarship. One scholarship application per family, please!

The Shelby Jean Scholarships are awarded to families that need financial assistance providing the camp experience for their children.  Please click HERE for the application.

The MJ Graves Scholarship is a scholarship awarded to a camper interested in attending a video game/coding themed camp.  Please click HERE for the application.

All applications are due by March 1 and the recipients will be notified via email by April 1.

Our current camp offerings are designed for three different age groups of campers:

• Camps for children going into PreK4 & Kindergarten
• Camps for children going into 1st-3rd grades
• Camps for children going into 4th-7th grades

Our age groups are done by “rising grades”, so this means you will select the camp age group based on the grade your child is entering next fall.  Please note that children entering PK3 in the fall are not eligible to attend, as our PreK & Kindergarten camps are designed for 4 and 5 year olds (must be 4 before their week of summer camp, and must be completely potty trained).

Club SciKidz carefully considers the grade range for each course as we receive feedback from our instructors, parents, and campers. Our policy is to keep campers in their grade-level appropriate camps.

Example: If you see a camp for grades 1-3 and your child is currently in second grade and will be a third grader in the fall, you can register your child for that camp.

Since we have taken into account many considerations in matching our age groups and camp themes, it is generally best for the child to adhere to those requirements. Please remember that an age group contains not only a certain intellectual and skill set, but also a certain level of social maturity. These requirements allow Club SciKidz to meet the needs of each camper.  We generally do not recommend bumping your child up to the next age group if they are not old enough.  For example, a rising 3rd grader may be very advanced at coding; but may struggle socially/emotionally if placed in a 4th-7th grade level coding camp.

Campers must be at least 4 years old on the start date of their camp (or enrolled in a PreK4 age class for the upcoming school year).  Campers who are entering PreK3 are not eligible.  All campers must be completely potty trained as our staff cannot assist in the restrooms.

If  you do decide to bump your child up an age group, please be aware of our refund policy.  Transferring after the week of camp has started, to a different camp due to age appropriateness or skill level, must take place within that same week of camp and is contingent on availability in the newly desired camp.  We will do our best to accommodate these situations but we may have limited options when all camps are sold out.  There is also a $10 transfer fee for all camp transfers.

The camp hours are from 9:00am to 4:00pm. You may drop off your child no earlier than 9:00am and pickup no later than 4:00pm unless you have paid for the Pre or Post camp care.

Half-Day campers are to be picked up at 1:00pm as there is no Post camp services available for them.  The half day option is only available for PreK & Kindergarten camps.

We have extended care services at all of our locations. The cost is $30.00 per week for Pre Camp care, which starts at 8:00 am.  Post Camp care runs from 4:00pm – 5:30 pm and costs $45.00 dollars per week. Campers that are picked up later than 5:30 pm will incur additional charges at the rate of $1.00 per minute. Please do not drop your child off before 8am, we are not staffed to care for campers earlier than 8am.

In a pinch, you can pay the daily rate (divide weekly rate by 5) that morning if you just need services for that day. All parents should make sure they record the Director’s phone extension # in case they need to communicate with the camp site.

Typical Daily Schedule

*Our half day option is only available for the PreK & K grade campers. The half day camper’s day will go from 9-1pm. Pack a lunch and snack. They will have recess after lunch but will miss our afternoon outdoor component and 2 science lessons. But, they will receive three science sessions in the morning (two science lessons and 1 morning demo).

If they are already going to school, or going to school in the fall, we highly recommend the full day camp.  Most campers in this age group opt for Full Day camp.  If you register for Half Day, and you desire to switch to Full Day once the camp week has started, please let the director know.  We can pro-rate the remaining days.

Campers do have an outdoor recess period for 30 minutes each day.  Other camps may do specific lessons outside at the counselors’ discretion.

Read more about how we handle the Texas heat

The camp hours are from 9:00am to 4:00pm. You may drop off your child no earlier than 9:00am and pickup no later than 4:00pm unless you have paid for the Pre or Post camp services.

Pre-Camp campers may be dropped off no earlier than 8am.  Our staff is preparing for the day and cannot accept children before 8am.

Post-Camp campers may be picked up as late as 5:30pm.  A late fee will be assessed for campers picked up after 5:30 as Club SciKidz makes every effort to respect our employees’ personal time.

Half-Day campers are to be picked up at 1:00pm as there is no Post camp service available for them.  The half day option is only available for PreK & Kindergarten camps.

We accept all credit and debit cards using our online registration service. To register, go to our registration page by clicking on “Enroll”. Every camp registration must be completed and paid for using our online registration system. We are able to accept checks and cash at our camp locations to pay for t-shirts and extended day services only.

YES! It’s free to register your child for the waitlist.

Follow the prompts on our registration page to complete the “checkout” process (no payment is required).  You’ll immediately receive a confirmation email after checkout is complete. If you don’t receive this, check your junk/spam folder first, and then contact us at hello@clubscikidzdallas.com if you still can’t locate it.

Unfortunately, there is no way for us to predict the likelihood of a spot becoming available for your child in a specific camp.  Some camps have multiple spots become available over the course of the spring/summer, and other camps never have a spot open up. There’s no rhyme or reason to it!  Last summer, over 100 campers were registered from the waitlists.

We’ll contact you immediately if something opens up for your child.  Unfortunately, we don’t know when this might happen.  It may be months before camp starts, or it might be days (or even hours!) before the camp begins.  If you haven’t heard from us, assume that nothing is available yet, and keep your fingers crossed!  Generally, your child’s chances of getting a spot decrease as we get closer to the start date- but nothing is impossible!  We occasionally have no-shows and call parents the morning of camp.

Typically, spots become available one at a time.  We will let you know if one spot is available and you can decide how to proceed.  If you enroll one child, there is no guarantee that a spot will open up in that camp for the other child.

Because of the constant activity on the waitlists (we are adding and/or removing names daily), and that fact that most campers are on multiple waitlists at a time, we are unable to tell you exactly where you fall on the list.  The position in line is also fairly irrelevant as so much depends on the timing of an opening coming available.  It’s always changing!  As a general rule, your child’s chances of getting a spot diminish as we get closer to the camp’s start date.

Unfortunately, due to privacy concerns, we cannot discuss other campers’ registration details.  Please coordinate registration details with your friend.

Here’s where it gets complicated- it depends on when the spot becomes available.

If there is more than a week until the camp’s start date, we will email you directly.  Make sure your best contact info is up to date in your Active account!  You will have 24 hours to reply if want the spot. If we don’t hear from you, your child will be removed from that waitlist, and the spot will be offered to the next child in line.  You will receive an email from Active either showing the waitlist removal, or showing that your registration is confirmed.  Payment for an accepted spot is due within 24 hours.  Make sure our emails aren’t ending up in your junk/spam folder!

If there is one week (or less) until the camp’s start date, we may email the entire waitlist, and then award the spot to the first person who responds.  Make sure our emails aren’t ending up in your junk/spam folder!

If your child is registered for a spot from a waitlist, payment is due in full within 24 hours of your registration being processed.  You may pay via credit card over the phone, or by logging in to your Active account.  If you do not issue payment within 24 hours, we will cancel your registration and offer the spot to the next in line.

Please notify us at hello@clubscikidzdallas.com and we’ll remove your child from the waitlist.

When you complete the camp registration, you will receive an email describing your family’s online account. Please safely store this information. Your login information you established for your registration will allow you access to your account where you can see what camps you have registered for. You can also print off statements for company flex plans and child tax credits.

The “My Account” link is also at the top of this webpage. You can access it by clicking here.

If you forget your password you may request it from our registration service. Please click here to access your account.

Pre-Camp care is $30/week

Post-Camp care is $45/week

Extra T-shirts: $12 each (1 is included in each registration, but you may want to purchase extras if your camper is in a very messy camp.  Campers are required to wear their t-shirt every day to prevent ruined clothing, and as an added campus security measure.)    

If your child’s camp week has NOT started yet, please login to your Family Account to make these changes.

If your child’s camp week has ALREADY STARTED, please email us at: hello@clubscikidzdallas.com to request these changes.

If your camper’s camp week has NOT begun, you can do following tasks by logging in to your Family Account:

• Add Pre-Camp Care
• Add Post-Camp Care
• Purchase merchandise items (extra t-shirts, USB drive, water bottle)
• Register for more camps
• Update your camper’s T-shirt size
• Update your camper’s Medical Info
• View or Update your Family PIN

If your camper’s camp week has ALREADY BEGUN, please contact our office at hello@cskdallas.com for these updates.

**CAMP TRANSFERS & CANCELLATIONS**: 

You must always contact us by email to process these account changes.  We cannot process transfers or cancellations over the phone or via voicemail. Please carefully review our Cancellation Policy prior to your email.  All transfers & cancellations must be submitted by 5pm the Friday before your child’s camp week begins.

The Camper Welcome Packet is a PDF containing very specific information about preparing for our camps. The packet delivers specific information about required forms, extended hours, fees, Tax ID #, what you should and should NOT bring to camp, our medication policy, etc.

This document is linked in pre-camp emails sent in late spring & summer.

If your child is not able to attend their scheduled camp week(s), you may transfer their registration(s) to a different week of camp(s).  The new camp week(s) must be within the same summer season, and must have availability.  Camp transfers on April 1 and after will incur a $10 transfer fee per registration, because supplies have already been purchased.  The deadline for all transfer requests is 5pm Friday before the camp’s start date.

Click HERE to check availability.  Once you have decided on your new selection(s), email us at hello@clubscikidzdallas.com with the subject line “Transfer Request.”  Be sure to include your camper’s full name and complete details about which camp(s) to transfer.

Example: “Please transfer John Smith’s camp “Master Minecraft Coder” the week of June 13 at Willow Bend Church to camp “Great Masters” the week of June 27 at Walnut Hill UMC.”

The camp hours are from 9:00am to 4:00pm. You may drop off your child no earlier than 9:00am and pickup no later than 4:00pm unless you have paid for the Pre or Post camp services.

Pre-Camp campers may be dropped off no earlier than 8am.  Our staff is preparing for the day and cannot accept children before 8am.

Post-Camp campers may be picked up as late as 5:30pm.  A late fee will be assessed for campers picked up after 5:30 as Club SciKidz makes every effort to respect our employees’ personal time.

Half-Day campers are to be picked up at 1:00pm as there is no Post camp service available for them.  The half day option is only available for PreK & Kindergarten camps.

No, our campers do not take naps or have rest time.  Our days are jam-packed with FUN!  We do offer a half-day option (9am-1pm) for our PreK & Kinder campers who may not be ready for a full day of camp.

We are THRILLED to offer 5 NEW CAMPS for summer 2022!

• PreK & K:  Little Builder
• 1st- 3rd Graders:  Eco Explorer, Dash & Dot Robotics, and Marvel Moviemaker
• 4th- 7th Graders:  Great Masters

These new camps are sure to sell out fast!  Questions?  Email us at hello@cskdallas.com.

Camp “Adventures in Minecraft Game Design” (1st-3rd Graders) & Camp “Master Minecraft Coder” (4th-7th Graders)

All Minecraft campers are required to have an account for this camp.  The correct game account to purchase is Minecraft: JAVA EDITION™ ($26.95) HERE.  You may need to setup a free Microsoft account as part of the purchase process.  We apologize for any inconvenience but this is Minecraft’s requirement, not ours.

Campers must bring their desktop account login (username & password) when they come to camp.  We recommend writing it on a piece of paper and putting it in their backpack or lunchbox, where they know to look.

**The “Minecraft: JAVA EDITION” is NOT the same Minecraft game account that your camper uses on iPads, consoles like XBOX, or mobile devices.  We use the Java Edition in our camp curriculum, which is designed for desktops.  Campers generally discover that they like Minecraft: JAVA EDITION better than the mobile versions because there is more functionality and creativity in the game.  Minecraft is owned by Microsoft and they require you to purchase a separate account for different game editions. 

Our Tax ID# is 47-4351273. 

You can login to your Family Account on our Home Page and view your account statement.  Click “View Past Programs” and then “View Bill Details,” and that should contain all information needed for tax purposes.

If you’re registering a student under the age of 13 and they’re attending a day camp this summer, you may be able to apply paid tuition toward child and dependent care credit.

This is what the IRS website says.

“The cost of day camp can count as an expense towards the child and dependent care credit. Expenses for overnight camps do not qualify. The credit is generally 20% to 35% of non-reimbursed expenses; up to $3000 in expenses for one child and up to $6000 for two or more children. The actual credit is also based on your income.”

Please note: Club SciKidz does not offer tax advice. Consult your accountant or tax professional before filing. Your employer may have established a Flexible Spending Account, consult your HR Department to see if your plan covers day camps.

Login to your Family Account here to access your account statement